Merchant Inventory Settings
How to Access
"Data Management" → "Merchant Inventory Types"
Contents
- 1. About This Feature — Overview / Access / 3 Examples
- 2. Feature Guide — Select Merchant / Settings List / Add/Edit
- 3. FAQ — 6 Questions + Notes
- 4. Related Features
1. About This Feature
Quick Jump: Overview ｜ How to Access ｜ Examples
1.1 Overview
Merchant Inventory Settings allows you to configure available inventory types for each merchant and set expiration management rules for each type. Through this setting, you can control how product expiration is calculated in different inventory types and whether to enable expiration notifications.
1.2 How to Access
"Data Management" → "Merchant Inventory Types"
1.3 Examples
Quick Links: Add Inventory Type ｜ Set Expiration Ratio ｜ Enable Notifications
Example 1: Add Inventory Types for a Merchant
Situation: A newly contracted merchant needs to use "Room Temperature" and "Refrigerated" inventory types.
How to do it:
- Go to "Merchant Inventory Types" page
- Select the merchant from the "Select Merchant" dropdown
- Click the "Add" button
- Select "Room Temperature" and set expiration mechanism to "None"
- Click "Save"
- Repeat steps 3-5 to add "Refrigerated"
Result: The merchant can now use these two inventory types to manage stock.
Example 2: Set Expiration Ratio Management
Situation: A merchant requires that incoming products must have at least 70% of shelf life remaining.
How to do it:
- Select the merchant
- Find the inventory type to configure and click "Edit"
- Set expiration mechanism to "By Ratio"
- Enter "70" for expiration ratio
- Click "Save"
Result: This inventory type will judge whether products meet inbound standards based on remaining shelf life ratio.
Example 3: Enable Expiration Notifications
Situation: Need to receive system notifications when products are about to expire.
How to do it:
- Select the merchant and find the target inventory type
- Click "Edit"
- Turn on the "Expiration Notification" switch
- Click "Save"
Result: The system will send notifications when products in this inventory type are about to expire.
2. Feature Guide
Quick Jump: Select Merchant ｜ Settings List ｜ Add/Edit
2.1 Select Merchant
After entering the page, you need to first select a merchant to configure:
- Select a merchant from the "Select Merchant" dropdown at the top of the page
- After selection, the inventory type settings for that merchant will be displayed
- Use the search function to quickly find a merchant
💡 Tip: You cannot view or modify settings until a merchant is selected.
2.2 Settings List
After selecting a merchant, the inventory type settings list for that merchant is displayed:
| Field | Description |
|---|---|
| Code | e.g., RT, COLD, FROZEN |
| Name | e.g., Room Temperature, Refrigerated, Frozen |
| Expiration Mechanism | None / By Days / By Ratio |
| Expiration Ratio | Shows percentage when mechanism is "By Ratio" |
| Days Before Expiration | Shows days when mechanism is "By Days" |
| Actions | Edit, Delete buttons |
2.3 Add/Edit
Clicking "Add" or "Edit" opens the settings dialog:
| Field | How to Fill | Notes |
|---|---|---|
| *Inventory Type | Select the inventory type to add | Already added types won't appear |
| *Expiration Mechanism | Select expiration calculation method | - |
| Expiration Ratio | Enter remaining shelf life percentage (0-100) | Shown when mechanism is "By Ratio" |
| Days Before Expiration | Enter days before expiration | Shown when mechanism is "By Days" |
| Expiration Notification | Enable expiration reminders | Toggle |
| Ignore Sales Channel | Ignore sales channel restrictions | Toggle |
Expiration Mechanism Options
| Option | Description |
|---|---|
| None | No expiration checking |
| By Days | Product shelf life must be greater than specified days for inbound |
| By Ratio | Product remaining shelf life ratio must be greater than specified percentage for inbound |
3. FAQ
3.1 FAQ
▪ Why are there no inventory types available in the dropdown?
Possible reasons:
- All inventory types have already been added
- No inventory types have been created in the system
If it's the latter, please go to "Inventory Types" to create inventory types first.
▪ What is "Ignore Sales Channel"?
When enabled, inventory in this type will not be restricted by merchant channel settings. It's disabled by default, meaning inventory will be allocated according to merchant channel settings.
▪ What's the difference between "By Ratio" and "By Days" expiration mechanisms?
- By Ratio: Suitable when product shelf lives vary greatly. For example, setting 70% means a product with 1-year shelf life needs at least 8.4 months remaining.
- By Days: Suitable for unified management. For example, setting 90 days means all products need at least 90 days remaining regardless of their total shelf life.
▪ Will deleting inventory type settings affect existing stock?
Deleting inventory type settings won't affect existing stock, but the merchant will no longer be able to use this inventory type for new inbound operations.
▪ When are expiration notifications sent?
Expiration notifications are sent when products reach the expiration threshold, based on your expiration mechanism settings and values.
▪ Can I set multiple inventory types for the same merchant?
Yes. A merchant can have multiple inventory types configured, each with different expiration management rules.
3.2 Notes
⚠️ Important Reminders
- You must select a merchant before viewing or modifying settings
- The same inventory type cannot be added twice for the same merchant
- Expiration mechanism settings affect whether products can be successfully received
- After deletion, the merchant will no longer be able to use this inventory type
4. Related Features
| Feature | Description | Link |
|---|---|---|
| Inventory Types | Manage inventory types in the system | Go |
| Product List | View and manage products | Go |
| Inbound List | Manage inbound operations | Go |